Effective October 2025, BFS is modifying the monthly submission deadline for campus and central office journals submitted for monthly close in Oracle Financials Cloud (OFC).
Campus Journal Submissions to Data Control
Campus departmental journals are now due 3 business days from the last day of the month at noon. The journals must be free of errors by this date. Journal submission dates for this fiscal year are as follows:
- October 29
- November 24
- December 17 (exception due to holidays)
- January 28
- February 25
- March 26
- April 28
- May 27
- June 26 (estimated)
Central Offices Journal Submissions Directly in OFC
BFS, Budget & Planning, and UCEAP Journals are now due on the last business day of the month by 5pm, including all departmental approvals in workflow.
We encourage departments to submit journals early to allow time for any corrections. Please note that any journals submitted in OFC or to Data Control with uncorrected errors, with a “rejected” status, or missing workflow approval (for central offices) will be deleted by the first of the following month, in order to meet other month-end close deadlines for the subledgers and the General Ledger.
BFS has created a “General Ledger Monthly Schedule” Google Calendar that you can add to reference these monthly deadlines. These new deadlines allow for more accurate monthly reporting for departments.
If you have any questions, please reach out to Emily Stewart (emily.stewart@bfs.ucsb.edu) or Olga Mery (omery@ucsb.edu). Thank you for your attention to these updates.