The GUS Board and power users began engagement with Enterprise Technology Services in 2019 to document the unique needs of the user community and critical functionalities within GUS in order to better inform the future state environment. This partnership and preparatory work is a critical component to the success of this implementation. Key members of the GUS community continue to be engaged in the project to ensure that Oracle Financials Cloud addresses departmental needs.
Divisional CFOs are part of the project governance to ensure that departmental needs are documented and addressed. System requirements & needs from the GUS user community (via detailed user stories) have been integrated into the project design.
In addition, the project leadership remains committed to continue to meet with critical campus stakeholders, such as UCAMP, to continue to discuss and understand departmental context.
Yes. We have 36 subject matter experts (SME) from departments across campus who attend design sessions for the Oracle Financials Cloud module(s) in their respective area of expertise. We identified individuals from departments whose business processes and end user experiences reflect a wide range of campus needs to ensure that all potential system requirements are taken into account.
Additionally, the change, communications, and training (CCT) team has begun and will continue to conduct interviews with departmental stakeholders to document areas of concern and share these findings with the project governance.
The UCSB graduate division is working with graduate divisions at other UC campuses to gain a full understanding of potential challenges that may be faced based on their experiences implementing OFC. Our graduate division is also coordinating with the FMM project team to ensure that the unique needs of this group are taken into account. More information about specific impacts will be shared as these conversations progress.