May 3, 2023
Over the past month, the FMM project team has focused on refining Oracle Financials Cloud user roles and finalizing specifications for conversions, system integrations, and reports as part of build sprint 3. Subteams for the various OFC modules (also known as “workstreams”) reviewed new user stories and in-depth business processes within the new system.
Learn more about what we accomplished throughout the past month:
Deliverables completed
- On April 7, the change, communications, & training (CCT) team completed part two of the change impact assessment, a document that identifies how various campus stakeholder groups will be impacted by changes to business processes, technology, organizational roles and structure, and policies due to the implementation of OFC. Internal project stakeholders have begun their review of part two, which encompasses change impacts for both Reporting and the Enterprise Performance Management module in OFC.
Milestones completed
- In early April, the CCT team held the second training needs focus group with representatives from various divisions on campus. The information shared within this session, combined with that of the previous focus group held in March, will support the development of the FMM training plan.
- The FMM Academic Advisory Committee had their first meeting on April 17. This group of nine faculty members will meet regularly through the remainder of the implementation to provide guidance on decisions made and ensure faculty needs are taken into account.
- The CCT team also socialized the Projects & Grants Management section of the change impact assessment with divisional CFO’s and Assistant Deans during the month of April. The detailed change impacts associated with this OFC module were shared to the Assistant Deans via email and presented to the divisional CFO’s in an FMM Change Leadership meeting.
Completed events
- The project team hosted a virtual deep dive session for the OFC Projects & Grants Management (PGM) module on April 6. This webinar provided GUS users, PGM conversion participants, and other impacted stakeholders with an introduction to PGM and an overview of how awards, projects, funding sources, and expenditures will relate to each other in the future. Click here to watch the recording.
- On April 10, project leadership kicked off the first FMM Coffee Chat, informal sessions with predetermined topics to be held regularly. Members of the PGM team answered attendee questions and clarified information that has been shared in previous town halls.
Upcoming events
- On Monday, May 22 at 1 p.m., project leadership will host the second virtual FMM Coffee Chat on the topic of training. As a reminder, the coffee chats are intended to be informal sessions for Q&A and clarification around information that has been shared up to this point. A Zoom link for this session will be shared closer to the event date.
Staying engaged
- If you have a specific question or item you would like to discuss in the upcoming coffee chat on May 22, please submit it in advance through this form.
- Beginning this month, the FMM team will launch quarterly Change Readiness Surveys. These anonymous questionnaires will help gauge campus awareness and preparedness for the upcoming implementation. Your participation will allow us to better meet your communication, engagement, and training needs. Expect an email next week with more information and a link to this survey.
- If you are participating in PGM conversion activities, please note that Budget conversion information sessions will be scheduled during the week of May 30 - June 2.
Thank you for your continued support in modernizing our campus financial system.